Privacy Policy

A&I Financials ("we," "us," "our," or "the Company") is a professional bookkeeping and accounting firm incorporated and operating in the Commonwealth of Massachusetts, United States of America.

We provide bookkeeping, accounting, tax support, CFO services, and controller services to startups, small businesses, medium-sized businesses, and enterprises throughout Massachusetts and nationwide. Our principal place of business is:

This Privacy Policy applies to all information collected through our website (anifinancials.com), our service engagements, our booking and scheduling system, our contact forms, and any other interaction you have with A&I Financials.

We collect information in two ways: information you provide directly to us, and information collected automatically when you use our website.

2.1 Information You Provide Directly

2.2 Information Collected Automatically

We use the information we collect only for legitimate business purposes. Every use listed below has a clear, fair reason behind it.

We do not sell, rent, or trade your personal information to any third party. Period. We share information only in the following limited and necessary circumstances:

• Service providers and technology partners: We work with trusted vendors who help us deliver our services — including cloud storage providers, accounting software platforms (QuickBooks, Xero, Sage), scheduling tools, and email platforms. These vendors are contractually required to protect your data and use it only to support our services.
• Professional advisors: In the normal course of providing accounting services, we may work with CPAs, tax advisors, or legal counsel. Any such sharing is done under strict professional confidentiality obligations.
• Legal and regulatory requirements: We may disclose information if required by law, court order, government authority, or regulatory body — for example, in response to a valid subpoena or audit. We will notify you whenever legally permitted to do so.
• Business transfers: In the unlikely event of a merger, acquisition, or sale of assets, your data may be transferred to the acquiring entity. We will provide advance notice of any such change and your rights at that time.
• With your explicit consent: For any other sharing not described above, we will always ask for your clear, written consent first.

As a professional accounting and bookkeeping firm, we handle highly sensitive financial information on behalf of our clients. We take this responsibility with the utmost seriousness and apply the following protections:

• Professional confidentiality: All financial data you share with us is treated as strictly confidential — consistent with the professional standards expected of accounting professionals and consistent with Massachusetts professional conduct rules.
• Access controls: Your financial records are accessible only to the specific team members assigned to your account. We do not allow general staff access to client financial data.
• Encryption in transit and at rest: All financial documents, reports, and data are encrypted using industry-standard protocols (TLS 1.2+ in transit, AES-256 at rest).
• Cloud storage security: We use enterprise-grade, SOC 2-compliant cloud platforms for storing client financial data. These platforms include QuickBooks Online, Xero, and other certified accounting software.
• No use for advertising: Your financial data — including transaction records, income figures, expense details, or tax information — is never used for advertising, marketing profiling, or any purpose outside your direct service engagement.
• Non-disclosure: We do not disclose your business financial condition, results, or records to any other client, partner, or third party under any circumstances without your explicit written authorization.

Our website (anifinancials.com) uses cookies and similar tracking technologies to improve functionality, measure performance, and deliver relevant advertising.

You can manage or disable cookies at any time through your browser settings. Note that disabling essential cookies may affect the functionality of our website. For more information on managing cookies, visit allaboutcookies.org.

We use the Meta Pixel on our website to measure the effectiveness of our Facebook and Instagram advertising campaigns. This pixel collects anonymized behavioral data (such as page visits and form completions) to help us optimize our ads. It does not share your individual financial or personal client data with Meta.

Protecting your data is one of our most important responsibilities. We implement multiple layers of security to keep your information safe:

• Encryption: All data transmitted between your browser and our website is protected by TLS (Transport Layer Security) encryption. Stored data is encrypted using AES-256 encryption.
• Access management: We enforce role-based access controls so that only authorized personnel can access client data. Multi-factor authentication (MFA) is required for all staff accessing client systems.
• Secure cloud infrastructure: Our cloud services and accounting software platforms maintain SOC 2 Type II compliance and regular independent security audits.
• Password policies: All internal systems use strong password policies and regular mandatory password rotation.
• Employee training: All A&I Financials team members receive training on data privacy, information security, and professional confidentiality obligations.
• Incident response: In the event of a data breach that affects your personal information, we will notify you and relevant authorities within 72 hours of becoming aware of the breach, as required by applicable law.

We retain your information only for as long as necessary to fulfill the purposes described in this policy, to provide our services, and to comply with our legal obligations.

After the applicable retention period, your data is securely deleted or anonymized. You may request earlier deletion of your personal data (subject to our legal retention obligations) by contacting us at contact@anifinancials.com.

You have clear, enforceable rights regarding your personal information. We are committed to honoring these rights promptly and without unnecessary barriers.

To exercise any of these rights, please email us at contact@anifinancials.com with the subject line "Privacy Request." We will acknowledge your request within 5 business days and fulfill it within 30 calendar days.

We use the following third-party services to operate our business. Each of these services has its own privacy policy, and we encourage you to review them.

We carefully vet all third-party service providers before engaging them and require that they maintain appropriate data protection standards consistent with this policy. We do not allow third-party providers to use your data for their own marketing purposes.

Our services are designed for and directed at business owners, professionals, and adults aged 18 and older. We do not knowingly collect, use, or store personal information from anyone under the age of 18.

Our website is not directed at children, and we do not knowingly market to or solicit information from minors. If you believe that a child under 18 has provided us with personal information, please contact us immediately at contact@anifinancials.com and we will promptly delete such information.

If you are a resident of the State of California, the California Consumer Privacy Act (CCPA) grants you specific privacy rights in addition to those described in this policy.

• Right to Know: You have the right to request disclosure of the categories and specific pieces of personal information we have collected about you over the past 12 months, and how we use and share it.
• Right to Delete: You have the right to request deletion of personal information we have collected from you, subject to certain exceptions under the CCPA.
• Right to Opt Out of Sale: A&I Financials does not sell personal information. Therefore, there is no opt-out required. We confirm: we do not sell your data.
• Right to Non-Discrimination: We will not discriminate against you for exercising any of your CCPA rights. We will not deny you services, charge different prices, or provide a lesser quality of service based on your exercise of these rights.
• Authorized Agent: You may designate an authorized agent to submit a request on your behalf. We will require verification of your identity and written authorization from you to the agent.

To submit a California privacy rights request, please email us at contact@anifinancials.com with the subject line "California Privacy Request." We will respond within 45 calendar days as required by CCPA.

We may update this Privacy Policy from time to time to reflect changes in our business practices, technology, legal requirements, or for other operational reasons. When we make material changes to this policy, we will:

• Post the updated policy on this page with a new "Last Updated" date at the top
• Send an email notification to active clients informing them of significant changes
• Display a prominent notice on our website for 30 days following any material update
• Maintain a version history of previous policies available upon request

We encourage you to review this Privacy Policy periodically. Your continued use of our website or services after we post changes constitutes your acknowledgment of and consent to the updated policy.

If you disagree with any changes to this policy, you have the right to discontinue use of our services and to request deletion of your personal information as described in Section 9.